Hanoi notarized translation office: planning your visit

Before visiting the office

Prepare a document list and receiving-party instructions. Sending scans first helps establish languages, page counts and any missing materials. Include all sides and appendices so the quotation reflects the full volume. Requirements for originals or suitable copies are discussed case by case.

• State the contact person's name and preferred reply method.
• Specify languages, sets and the submission deadline.
• Bring receiving-party instructions or previously used name spellings.

Agree how to receive the completed documents

Discuss collection at the contact point or a suitable delivery option. Agree the address, recipient, timing and related charges. Important documents should be accompanied by a list for checking at handover. Do not send originals through an unconfirmed method or assume transport time is part of translation time.

Questions to ask when ordering

A clear quotation should state translation costs, certification if needed, copies and additional requirements. Ask how scans, extensive tables or forms with preserved layouts are assessed. Delivery timing is confirmed once the documents are complete and the scope is clear. For overseas use, check additional certification requirements with the receiving organization.

Check documents at handover

Check document names, copy counts and identifying details before leaving. Report uncertainties by document name and precise location to assist review. If the intended use changes or you need more copies, discuss the new request. Keep the confirmed quotation and document list to manage your application.